Why use ERP for human resource management?
Managing your team efficiently is key to ensuring success for your business. This requires you to enable them to do their work in the best way possible, by equipping them with the right tools and systems. With an HRM module for your ERP, you can cover various tasks and processes that are linked to administering a team of co-workers or employees. It allows you to keep track of various employee-relation functions, such as:
1. Recruitment
2. Leave management
3. Lifecycle
4. Payroll
5. Expense claims
6. Attendance
The most widely used feature is payroll processing and generating salary slips. Most countries have complex tax rules which state the expenses the company can make on behalf of its employees (e.g., social security, taxes). All of this is taken into account in an HRM/ERP software.
Breaking down the workflow
Let’s first take a look at some concepts and how they function in Human Resource Management!
Employee
An individual who works part-time or full-time under a contract of employment, and has recognized rights and duties of your company is considered an employee. While storing employee data in an ERP, you can include personal details, demographics, joining and leave details, type of employment (e.g., intern, contractor, full-time, part-time, probation, etc.), department, designation, branch, etc. Along with this, details regarding the employee’s salary payment, leave policy, previous work experience are also stored. Moreover, if your company provides health insurance to employees, details regarding it can also be stored within the system. This helps keep track of the insurance plan that the employee is on. Upon an employee’s departure from the company, exit details such as their resignation, exit interview, and
leave encashment can also be documented.
Recruitment
Planning your workforce
There are many moving parts when it comes to the recruitment of new employees. For this process, an HRM system helps you create staffing plans, which help you plan manpower requirements for your company. You can enter budgeting, vacancies, estimated cost per position, number of positions, etc. while creating a staffing plan.
The hiring process
When there is a job vacancy in your company, it usually goes through this process:
1. You put out a job opening, people find it.
2. Those who are interested apply for the job (sometimes maybe another employee refers them
to you!).
3. Interviews are conducted.
4. Once you’ve selected someone, you give them a job offer (this states the offered salary
package, designation, grade, department, number of leave days, etc.).
5. If they accept, then they’re given an appointment letter!
With an ERP, you can keep track of each of these individual steps by creating records in the HRM
module for them.
Leave Management
Everyone needs time off. Managing leaves using an ERP enables you to efficiently maintain The leave
schedule of your organization. The number and type of leaves an employee can request using
a leave application are controlled by their individual leave allocation for a leave period based on the
company’s leave policy.
Types of Leaves and Leave Encashment
Leaves Can be categorized using leave types, each of which can have their own set of guidelines:
1. What are the maximum leaves allowed?
2. How many continuous days of leave are allowed?
3. Do the leaves carry forward?
4. Is the leave considered leave-without-pay?
5. Is the leave optional?
6. Does the leave allow for negative leave balance?
7. Does the leave type include holidays within the leave?
8. Is it compensatory?
Accumulated leaves allow employees to use leave encashment, which is an amount of money received by an employee for leaves that were left unused by them.
Compensatory Leaves and Additional Leaves Employees can also request compensatory leaves if they’ve been working overtime or on holidays, based on your company’s policies. This is generally reliant on their attendance (more on that in the next section!). You can also add additional leaves if your employees have run out of their allotted leaves and are allowed to take more (sometimes unpaid) leaves. Holiday Lists and Leave Block Lists You can also maintain a holiday list, which contains the dates of all holidays that the company follows. Multiple lists can be created and assigned to employees, as different locations or departments might have variations. On the other hand, having a leave block list consolidates all the dates in a year on which employees cannot apply for leave.
HR and Payroll
Human Resource Management
The hallmark of a growing company is its people. As Spindl flourishes, what started as a small team led by Saf and Mel begins growing. This inevitably leads them to wonder if it’s time to expand their existing Human Resources department. As is the case with most areas in a growing organization, managing human resources is neither simple nor straightforward. Providing quality support to their employees goes hand-in-hand with managing many technical processes. It’s important not just to have a good team of people, but also a system that works well. To assist with the latter, Saf and Mel turn to their ERP expert, Lyn.
Item Variants
Webbo ERP’s Serialized Inventory feature comes in handy for maintaining a real-time view of product availability and stock across locations. You can even use a serial number to track the whole lifecycle of an item — from its procurement or manufacture to sale and delivery. Scan barcodes with your device camera for blazing fast search and quicker results.
Manage Lots
Batched items can be easily managed with Webbo ERP’s integrated inventory — maintain manufacturing dates and expiration dates, analyze item expirations, and so on. You can also set up automatic batch naming so that all your team has to worry about is procurements and sales, not maintaining batch IDs
Elegant Print Formats
First impressions matter. Beautify your quotations and keep documents flawless and consistent with custom print format templates (using HTML or Jinja templating) and one-time configuration.
Customer Access
If you work with clients, you’ll love Webbo ERP. Get everything on the record with your clients and your team. Using Webbo ERP, clients can not only view project status but also raise support issues, scan invoices billed, and so on. You can also use it for announcements as well! Give your customers a full-fledged, flawless experience while they await the delivery of your services.
Real-Time View Of Your Sales & Purchases
Webbo ERP brings all critical sales and purchase data to one place. Dashboards provide an at-aglance view of key performance indicators relevant to business processes. With configurable
accounting dimensions and customizable dashboards, it’s finally possible to analyze every component of your business in one place.
Track Serial Numbers
Webbo ERP’s Serialized Inventory feature comes in handy for maintaining a real-time view of
product availability and stock across locations. You can even use a serial number to track the whole
lifecycle of an item — from its procurement or manufacture to sale and delivery. Scan barcodes with
your device camera for blazing fast search and quicker results.
Powerful Marketing Tools
Our open-source CRM tool makes your lead closure soar. Use email campaigns for targeted marketing, send bulk emails to your customers with beautiful newsletters, and reap the benefits of your campaigns with granular analysis of lead sources.
Journals And Payments
Maintain a clean and crisp ledger to avoid mismatches when closing accounts. Track income and expenses (deferred or accrued), set up notifications for period closing, and control cash flow. Advance payments can be recorded and reconciled in one go
