Open source procurement software

Procure, receive, pay, and manage suppliers efficiently

Purchases are often the biggest expense a company incurs, and poor management can impact cash flow, profitability, and growth. With ERPNext, you can digitize the entire purchase flow—from material requests to invoicing—while ensuring budget limits are enforced.

Automate procurement with material requests
Automate stock replenishment with auto re-order
Request for quotation
Supplier quotation
Centralize procurements through purchase order
Receive goods
Managing payables and payments
Procurement reports and analytics

Automate procurement with material requests

Optimised purchasing is all about buying the items, in the right quantity, at the fair price. The integrated Buying module of ERPNext allows users from different departments like sales, stores and manufacturing departments to raise flags to the procurement team, just when the need arises.

Automate stock replenishment with auto re-order

ERPNext automatically raises the flag to the procurement team by comparing your current stock levels vis-a-vis the re-order level threshold of an item, ensuring timely replenishment. It gets as close as AI-enabled for your purchasing.

Request for quotation

Simplify the quotation process by enabling Suppliers to access your Request for Quotation (RFQ) via the Supplier Portal—reducing back-and-forth communication. With all necessary details at your fingertips, issuing Purchase Orders becomes effortless. The buying workflow ensures you make informed purchasing decisions every time.

Supplier Quotation

Effortlessly compile all supplier quotations received in response to your RFQ for easy comparison. Use the Supplier Quotation Report to perform a detailed line-by-line analysis of item pricing across multiple suppliers. The Supplier Quotation tool helps you compare offers, negotiate effectively, and secure the best deals for your business.

Centralize procurements through Purchase Order

Centralize procurement with Purchase Orders to ensure a structured and efficient buying process.

Streamline sales communication with the Lead and Opportunity modules, enhancing transparency and ensuring every team member has full context on lead progress. Centralized communication simplifies lead transitions between sales personnel, with a comprehensive email log providing complete insights to strategize effectively and drive deals forward.

Receive goods

Timely receipt of purchase items is critical to prevent stock-outs and maintain a smooth manufacturing flow. Use a one-click report to track delayed receipts and enable timely notifications to ensure procurement teams and suppliers meet delivery deadlines.

Ensure received items comply with supplier commitments by using the Purchase Order as the primary reference. Minimize manual effort by auto-fetching supplier and item details from the Purchase Order. Conduct quality checks before stock is inwarded into the warehouse, maintaining a quality check report linked to each receipt.

For efficient warehousing, ensure items are stored in their designated locations based on put-away rules.
Verify receipts using the Stock Ledger and determine the final valuation of received goods to assess profitability.

The structured stock inwarding workflow ensures all received items are accounted for, quality-checked, and properly tagged for easy tracking and future replenishment.

Managing payable and payment

Maintain strong supplier relationships by ensuring timely payments. With Purchase Orders and Receipts already logged, creating invoices takes just a few clicks. Perpetual Inventory keeps stock balances updated in real-time, reflecting directly in the Balance Sheet, while purchase liabilities are automatically recorded upon Purchase Invoice submission. Stay tax-compliant by configuring taxation and withholding clauses within invoices. Refer to regional compliance guidelines for details.

Effortlessly track Accounts Payables by invoice and supplier, and use aging analysis in the Payables Report to manage payments efficiently, ensuring a healthy cash flow. Streamline bulk payments by generating a Payment Order in a bank-friendly format, enabling seamless payouts to multiple suppliers at once.

Procurement reports and analytics

Track your procurement items with ease by using tools such as procurement tracker, purchase analysis, etc. Identify and gain visibility of the purchase trends across different item levels, cost centers, and more.

Track suppliers, implement budget controls, and make intelligent decisions across your entire procure-to-pay process using comprehensive reports .

No-code builder

Automate tasks with drag-and-drop simplicity

API-first

Easily integrate with third-party systems

Mobile-friendly

Manage all modules from any device

Customizable

Forms, reports, print formats, and dashboards

Approval workflows

Simplify with custom multi-level workflows

Roles & permissions

Granular access control to safeguard data

Choose Freedom with ERPNext

The comprehensive, user-friendly and 100% open-source ERP